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Resources > Administrative Toolkits

Administrative Toolkits

Promoting your organisation

(PDF file)

The aim of the toolkit is to help organisations to achieve their aims and objectives using the active promotion of their work as one of their strategies.

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Producing your media

(PDF file)

This toolkit is about producing your own media, mainly print media, which is a powerful tool that can be used to communicate messages and advance our work as civil society organisations.

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Handling the Media

(PDF file)

This toolkit is about handling the media because many organisations are asked to respond to requests for interviews, need to send out press statements, or handle some crisis the media picks upon. It offers organisations that do not have dedicated media liaison people – and even those that do – some tips, tools and ideas on how to handle these situations more effectively.

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Action Planning

(PDF file)

This toolkit provides a model for taking an organisation through an action planning process. It takes the user through a basic action planning format, step-by-step, covering all the key elements. By following the format, any project or organisation should be able to prepare a comprehensive action plan, in the context of a strategic planning framework. The toolkit expands on the short introduction to action planning in the toolkit: Overview of Planning.

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Strategic Planning

(PDF file)

This toolkit provides a model for taking an organisation through a strategic planning process. It covers planning to do strategic planning, covering the background issues that need to inform or direct the strategic planning process, and then defining the strategic framework for the project or organisation activities. It is this strategic framework that gives the activities coherence and direction.

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Developing a Financing Strategy

(PDF file)

The toolkit will help you to develop a process for ensuring the financial sustainability of your organisation. We believe that thinking through a financing strategy for your organisation in a systematic way, and writing that strategy up as a basic reference document for the organisation, will help you towards gaining financial sustainability. If you use this toolkit in conjunction with other toolkits, you will increase the capacity of your organisation to plan for sustainability, and to generate the funds needed.

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Internal CommunicationToolkit

(PDF file)

The aim of the toolkit is to help organisations to improve their efficiency and effectiveness through the creation of internal communication processes that create a cohesive organisational culture.

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Writing a funding proposal

(PDF file)

This toolkit deals with planning and researching a funding proposal before you write it; how to write the proposal; and the follow-up required once it is written and sent off. There is also an example of a funding proposal to guide you. You will find advice on what you need to know about donors, and what you need to know about your own project or organisation before you write a funding proposal. You will also find guidelines on what to put into your proposal and how to write it.

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Budgeting

(PDF file)

This toolkit provides guidelines on how to go about developing and monitoring a budget. It will help you with an overall organisational budget as well as with a budget for a specific project. It includes tools for estimating costs as well as tips for ensuring that your budgets meet the needs of your project or organisation.

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Budgeting (Best Practice)

(PDF file)

This toolkit provides guidelines on how to go about developing and monitoring a budget. It follows the Budgeting toolkit.

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Writings within your organisation

(PDF file)

This toolkit offers useful tips, tools and ideas that will help you strengthen your organisation’s writings.

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Monitoring and Evaluation

(PDF file)

This toolkit deals with the "nuts and bolts" (the basics) of setting up and using a monitoring and evaluation system for a project or an organisation. It clarifies what monitoring and evaluation are, how you plan to do them, how you design a system that helps you monitor and an evaluation process that brings it all together usefully. It looks at how you collect the information you need and then how you save yourself from drowning in data by analysing the information in a relatively straightforward way. Finally it raises, and attempts to address, some of the issues to do with taking action on the basis of what you have learned.

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